What the RFI Response Drafter actually produces

REQUEST FOR INFORMATION (RFI) PROJECT INFORMATION ═══════════════════════════════════════════════════════════════════════════════ Project Name: Harborview Mixed-Use Development – Phase 2 Project Location: [Project Address] Project Number: [Owner/Contract Number] Contract Date: [Contract Date] Architect/Engineer: [A/E Firm Name] General Contractor: [GC Firm Name] Issuing Party: [GC Firm Name] RFI IDENTIFICATION ═══════════════════════════════════════════════════════════════════════════════ RFI Number: [RFI-####] Date Submitted: [Current Date] Requested Response By: [Current Date + 2 Business Days] Urgency Level: HIGH Submitted By: [Name, Title, Phone, Email] Track Number: [Internal Reference] DISTRIBUTION LIST ═══════════════════════════════════════════════════════════════════════════════ ☒ Architect/Engineer ☒ Structural Engineer ☒ Owner/Developer ☒ General Contractor ☒ Steel Fabricator ☒ Steel Erection Contractor ☐ Specialty Contractor: _______________ ☐ Other: _______________ SUBJECT & DESCRIPTION ═══════════════════════════════════════════════════════════════════════════════ Subject: Structural Steel Connection Detail Discrepancy – Grid Line D/7 Moment Connection Background & Context: During review of structural steel fabrication drawings and coordination with the steel erection crew on-site, a critical discrepancy has been identified between the structural beam schedule and the moment connection detail for Grid Line D/7. This conflict must be resolved immediately, as the steel fabricator is currently sequencing fabrication for this critical connection, and the erection crew is prepared to begin installation within the next 48 hours. QUESTION / CLARIFICATION NEEDED ═══════════════════════════════════════════════════════════════════════════════ Discrepancy Description: Sheet S-201 (Steel Beam Schedule) specifies a W18×97 wide-flange section for the primary beam at Grid Line D/7. However, Sheet S-412 (Moment Connection Detail – Grid D/7) shows a moment connection with cope cuts, bolt hole patterns, and connection plate dimensions that are sized for a W16×89 wide-flange section. Specific Conflicts Identified: 1. W18×97 flange width = 9.020" | W16×89 flange width = 8.969" 2. W18×97 flange thickness = 0.825" | W16×89 flange thickness = 0.745" 3. Connection detail shows bolt patterns inconsistent with W18×97 web depth (18.375") 4. Connection plate thickness detailed at 3/4" appears undersized for W18×97 moment transfer requirements Primary Questions: • Which drawing governs the actual beam section to be fabricated and installed: S-201 or the beam dimensions shown on detail S-412? • If the correct section is W18×97, should the connection plate thickness and bolt pattern be revised to accommodate the larger flange dimensions? • If the correct section is W16×89, should the beam schedule on S-201 be corrected? • Does the change in section size impact the connection plate thickness calculations, and if so, what is the revised thickness requirement? RELEVANT DOCUMENTS & REFERENCES ═══════════════════════════════════════════════════════════════════════════════ Drawings Referenced: • S-201 – Steel Beam Schedule (Revision __) – identifies W18×97 at Grid D/7 • S-412 – Moment Connection Detail – Grid Line D/7 (Revision __) – shows W16×89 dimensions • A-305 – Reflected Ceiling Plan – Level 4 (Revision __) – shows Grid D/7 location • S-001 – General Structural Notes and Details (Revision __) Specifications Referenced: • Division 05 – Metals; Section 05120 – Structural Steel • AISC Steel Construction Manual (14th Edition) • AWS D1.1/D1.1M – Structural Welding Code CONTRACT IMPACT ASSESSMENT ═══════════════════════════════════════════════════════════════════════════════ Schedule Impact: CRITICAL Steel erection is scheduled to commence at Grid Line D/7 within 48 hours. Fabrication of this connection must proceed immediately to maintain the erection schedule. Delay in clarification will result in: - Potential fabrication rework (cost impact: TBD) - Delay to steel erection critical path (delay impact: 3–5 days minimum) - Possible cascade delays to concrete deck placement and MEP rough-in activities Cost Impact: PENDING CLARIFICATION If section change from W16×89 to W18×97 is required: Fabricator re-work charges If connection detail requires redesign: Engineering review and possible approval delay If no change: Proceed with current fabrication sequence (no cost impact) Quality/Safety Impact: Proceeding with conflicting documentation creates liability risk and may result in non-compliant structural installation. Clarification is necessary to ensure design intent is met and all connections are fabricated to engineered specifications. SOLICITED RESPONSE ═══════════════════════════════════════════════════════════════════════════════ Required Information: 1. Confirmation of correct beam section (W18×97 or W16×89) 2. Revised connection detail drawing if necessary, or written clarification document 3. Updated connection plate thickness with engineering justification 4. Corrected sheet and revision number (S-201 or S-412) 5. Any additional design changes affecting Grid Line D/7 connection Response Format Requested: ☒ Revised/Clarified Drawing(s) ☒ Written Clarification Letter ☒ RFI Response Form ☐ In-Person Coordination Meeting ☒ Other: Engineering Calculation Summary EXPECTED RESPONSE ═══════════════════════════════════════════════════════════════════════════════ Response Required By: [Date + 2 business days, specific time: 5:00 PM] Response Address: [GC Firm Address, Attention: Project Manager] Phone: [Phone Number] Email: [Email Address] ═══════════════════════════════════════════════════════════════════════════════ RFI RESPONSE SECTION (TO BE COMPLETED BY ARCHITECT/ENGINEER) ═══════════════════════════════════════════════════════════════════════════════ Response Received Date: _______________ Time: _______________ Response From: _______________ Title: _______________ Response Method: ☐ Drawing ☐ Letter ☐ Phone ☐ Email ☐ Meeting Clarification / Resolution: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Design Decision: Correct Section: ☐ W18×97 ☐ W16×89 ☐ Other: _______________ Connection Plate Thickness: _______________ Revised Drawings: ☐ Yes ☐ No Drawing Revision to be Issued: _______________ Additional Notes: ________________________________________________________________ _________________________________________________________________________________ Approved By: ___________________________ Date: _______________ [A/E Signature] RFI Response Acknowledged By GC: ___________________________ Date: _______________ [GC Project Manager Signature] Action Items & Next Steps: _________________________________________________________________________________ _________________________________________________________________________________ Closed By: ___________________________ Date: _______________ [GC Project Manager] ═══════════════════════════════════════════════════════════════════════════════ END OF RFI DOCUMENT

SUBJECT: URGENT – RFI [RFI-####] Response Required by [Date/Time] – Grid D/7 Steel Connection Discrepancy TO: [Architect/Engineer Contact Name], [Title] [Structural Engineer Contact Name], [Title] CC: [Owner Representative], [General Contractor PM], [Steel Fabricator PM] DATE: [Current Date] _________________________________________________________________________________ Dear [A/E Contact Name]: This email is to formally notify you of Request for Information [RFI-####], submitted this date regarding a critical structural steel connection discrepancy at Grid Line D/7 of the Harborview Mixed-Use Development – Phase 2 project. IMPACT & URGENCY ═══════════════════════════════════════════════════════════════════════════════ A conflicting specification has been identified between Drawing S-201 (Steel Beam Schedule), which calls for a W18×97 beam, and Drawing S-412 (Moment Connection Detail), which shows connection details sized for a W16×89 beam. This discrepancy must be resolved within 48 hours, as: • Steel erection is scheduled to commence at Grid D/7 within 48 hours • The fabricator is currently sequencing this connection for fabrication • Proceeding without clarification creates risk of fabrication rework and schedule delay • The structural integrity of the connection depends on correct section sizing RESPONSE DEADLINE ═══════════════════════════════════════════════════════════════════════════════ We require your response by [Date], no later than [Time (e.g., 5:00 PM)], either via: 1. Revised connection detail drawing (S-412) clarifying the correct beam section and updated connection plate dimensions, OR 2. Written clarification letter confirming which drawing governs and confirming that the connection plate thickness is appropriate for the specified beam section, OR 3. An in-person or video conference call to resolve this discrepancy before end-of-business Please note that the 48-hour window is driven by the steel erection schedule and cannot be extended without impacting critical path activities. REQUESTED INFORMATION ═══════════════════════════════════════════════════════════════════════════════ We specifically need you to confirm: • Is the correct beam section W18×97 (per S-201) or W16×89 (per S-412)? • If W18×97 is correct, should S-412 be revised to show proper connection plate thickness for the larger section? • If W16×89 is correct, should S-201 be corrected? • If the connection plate thickness requires revision, please provide the calculation basis and revised thickness dimension. The full RFI document [RFI-####] is attached and provides complete context and reference information. SCHEDULE IMPACT OF DELAYED RESPONSE ═══════════════════════════════════════════════════════════════════════════════ If we do not receive clarification by [Deadline], the following impacts will occur: • Steel fabricator will be unable to proceed with fabrication of this connection • Steel erection will be delayed 3–5 days or more while fabrication rework is completed • Subsequent concrete placement and MEP installation activities will be impacted • Potential cost impacts for fabricator re-work and contractor delay • On-site labor and equipment will be idle at Grid D/7 We are committed to supporting rapid resolution and are available for any clarification calls or meetings needed to expedite your response. CONTACT INFORMATION FOR RESPONSE ═══════════════════════════════════════════════════════════════════════════════ Please submit your RFI response to: General Contractor Project Manager: Name: [Name] Title: [Title] Phone: [Direct Phone Number] Email: [Email Address] Address: [Project Address or GC Office Address] Alternatively, if you have immediate questions or need to discuss this matter by phone: Project Manager Direct Line: [Phone] Project Site Trailer: [Phone] STATUS TRACKING ═══════════════════════════════════════════════════════════════════════════════ This RFI has been logged in our project management system with tracking number [Track #]. We will follow up with a phone call on [Date at Time] if we have not received your response by [Deadline – 2 hours]. Please confirm receipt of this RFI via return email at your earliest convenience. We appreciate your prompt attention to this critical matter. The success of this project depends on rapid coordination between all parties, and we value your continued partnership in maintaining our construction schedule. Please do not hesitate to contact me directly if you have any questions regarding this RFI or require any additional information. Thank you for your immediate attention. Best regards, _________________________________________________________________________________ [Submitting Party Name] [Title] [Firm Name] [Phone Number] [Email Address] [Date] Attachments: • RFI [RFI-####] – Complete Formal Document • Drawing S-201 – Steel Beam Schedule (with Grid D/7 marked) • Drawing S-412 – Moment Connection Detail (with discrepancy highlighted) • Drawing S-001 – General Structural Notes _________________________________________________________________________________ CC NOTIFICATION SUMMARY: [Owner Rep]: Notification of critical RFI requiring 48-hour response [Steel Fabricator PM]: Notification that fabrication decision pending A/E clarification [GC Superintendent]: Notification that Grid D/7 erection may be delayed pending RFI response