Example output · Interior Designer AI
What the Project Status Update Writer actually produces
Takes your project name, change order details, cost breakdown, and next steps, then drafts a professional client-facing update explaining unexpected discoveries and scope changes — plus a sorted action item checklist split by who owns each task.
- Update Type:
- Change Order Explanation
- Project Name:
- The Harlow Residence – Primary Suite & Living Room Renovation
- Details:
- During demolition of the primary suite accent wall, the construction crew discovered outdated knob-and-tube wiring that must be replaced to meet current building code. This was not visible during the initial walkthrough or reflected in the original scope of work. Additionally, the client selected an upgrade from the originally specified white oak hardwood flooring to a custom wide-plank European white oak with a hand-scraped finish, which carries a higher material and installation cost.
- Next Steps:
- A licensed electrician has been scheduled for the week of July 14th to complete the rewiring. Flooring samples for the upgraded selection have been ordered and will arrive by July 10th for final client sign-off. We will submit a revised timeline to the client by end of week, reflecting an estimated 10-day extension to the overall project schedule.
- Change Details:
- Change Order #3 adds $8,450 to the contract: $5,200 for electrical remediation (labor + materials) and $3,250 for the flooring upgrade differential. Client signature required before work proceeds.
Dear [Client Name], Thank you for your continued partnership on The Harlow Residence renovation. I'm writing to share important updates regarding two developments that will affect both our budget and timeline. DURING DEMOLITION – ELECTRICAL DISCOVERY While the construction crew was removing the primary suite accent wall last week, they discovered outdated knob-and-tube wiring behind the walls. This wiring does not meet current building code and must be replaced before we can proceed safely. This was not visible during our initial walkthrough and was not included in the original scope of work. We've immediately engaged a licensed electrician to assess and remediate the issue. This discovery, while unexpected, is actually fortunate timing—addressing it now prevents complications later and ensures your home meets all current safety standards. FLOORING UPGRADE I'm delighted to report that you've selected the custom wide-plank European white oak with hand-scraped finish for your primary suite and living room. This upgrade will provide a more distinctive, high-end aesthetic than the originally specified white oak. The material quality and artisanal finishing justify the additional investment. BUDGET IMPACT Change Order #3 reflects these two items: • Electrical remediation (licensed electrician, labor + materials): $5,200 • Flooring upgrade differential: $3,250 • Total change order: $8,450 TIMELINE IMPACT We anticipate an estimated 10-day extension to the overall project schedule. The electrical work is scheduled for the week of July 14th, and flooring installation will follow once your final approval is received. NEXT STEPS Flooring samples for your upgraded selection will arrive by July 10th. We'll schedule a brief review so you can confirm the final choice before the electrician begins work. I will submit a revised project timeline by end of this week reflecting these adjustments. Your signature on Change Order #3 is required before work proceeds. I'm happy to discuss any questions you may have about either item. Thank you for your flexibility and understanding. These adjustments will result in a safer home and a more beautiful finished product. Best regards, [Designer Name]
ACTION ITEMS: DESIGNER RESPONSIBILITY: ☐ Submit revised project timeline reflecting 10-day extension (Due: End of this week) ☐ Confirm electrical contractor schedule for week of July 14th (Due: By July 8th) ☐ Coordinate flooring sample delivery (Due: By July 10th) ☐ Prepare Change Order #3 for client signature (Due: Before July 8th) CLIENT RESPONSIBILITY: ☐ Review flooring samples upon arrival (Due: By July 10th) ☐ Confirm final flooring selection (Due: By July 10th) ☐ Sign and return Change Order #3 (Due: Before July 14th electrical work begins) ☐ Notify designer of any questions regarding budget or timeline changes (Due: Within 3 business days) SHARED/COORDINATION: ☐ Schedule brief flooring review call with client (Designer to propose times by July 9th) ☐ Confirm electrician access to primary suite for week of July 14th (Coordinate by July 12th)
Replace the project name, dollar amounts, dates, and specific discoveries with your actual job details. Review the tone of the client-facing narrative to match your studio's voice before sending.
Human review: Verify all cost figures, contract line items, and scheduled dates against your actual change order documents before sending to the client — do not rely on the draft as a legal or contractual record.
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