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Introducing Our Updated Hybrid Work Policy – Effective April 1, 2025

Dear Team, I'm writing to share an important update about our workplace arrangements. Starting April 1, 2025, we'll be implementing a new hybrid work policy that we believe strikes a meaningful balance between in-office collaboration and the flexibility many of you value. **What's Changing** Beginning next quarter, we're moving to a structured hybrid model: • **In-Office Days:** Tuesday, Wednesday, and Thursday each week • **Remote Days:** Monday and Friday • **Core Hours:** 9 AM–3 PM local time (flexibility outside these hours) • **Seating:** Hot-desking system replaces assigned desks This approach gives us the best of both worlds—dedicated time for team collaboration, mentoring, and connection, while preserving the flexibility and focus time that remote work provides. **Why We're Making This Change** Over the past few years, we've learned a lot about how our teams work best. Your feedback has consistently highlighted the value of in-person collaboration for brainstorming, relationship-building, and supporting our newer team members. At the same time, many of you have shared how remote work enhances productivity and work-life balance. This policy reflects that reality. **What You Need to Do** Please complete one action by **March 14, 2025:** 1. **Register your preferred office location** via the HR portal. If you have questions about locations or need accommodations, your manager and our HR team are here to help. That's it. We'll handle the logistics from there. **What to Expect** We recognize this is a transition—especially for those of you who've been fully remote since 2021. Here's what we're committed to providing: • Sufficient desk and collaboration space across all office locations • Clear guidance on hot-desking norms and reservation systems • Flexibility for occasional adjustments (we'll discuss this with your manager) • Continued support for working across time zones **Questions?** Your direct manager is your first point of contact for any concerns or logistical questions. You can also reach our HR team directly at **hr@meridiangroup.com** for policy-related questions. We're excited about this next chapter and grateful for your adaptability as we evolve our workplace practices together. Warm regards, [Sender Name] [Title] [Company Name]