What the Post-Event Report Generator actually produces

# Harper–Lee Wedding — Post-Event Recap

What a beautiful day! Saturday, June 14 at Riverside Barn brought together 128 of your 140 invited guests for a celebration that truly reflected you both.

**Highlights** The ceremony began right on time, and the golden-hour photos were a standout moment of the day. When rain rolled in around 6pm, the team moved cocktail hour into the barn in about 15 minutes — guests barely missed a beat, and several told us afterward how smooth that transition felt. Dinner was excellent (guests raved about the food), and the late-night taco station was a hit with you both. Dancing carried on until 11pm with a packed floor all night.

**A couple of small hiccups**

• The bar sold through the signature cocktail by 9pm; the bar team pivoted guests to other options for the rest of the night.
• Dinner service ran about 20 minutes behind schedule, though it didn't affect the overall flow of the evening.

**Budget Reconciliation**

| Category | Budgeted | Actual | Variance ($) | Variance (%) |
|---|---|---|---|---|
| Venue | $8,000 | $8,000 | $0 | 0% |
| Catering | $12,500 | $13,340 | +$840 | +6.7% |
| Florals | $4,000 | $3,650 | -$350 | -8.8% |
| Photography | $4,500 | $4,500 | $0 | 0% |
| Bar | $3,000 | $3,420 | +$420 | +14.0% |
| Contingency (used) | $2,500 | $600 | -$1,900 | -76.0% |
| **Total** | **$34,500** | **$33,510** | **-$990** | **-2.9%** |

The catering overage reflects the added late-night taco station — a request we were glad to accommodate. Overall, the event came in under total budget thanks to florals and unused contingency.

**Recommendations for Next Time**

• Pre-order a larger batch of the signature cocktail (or set a backup recipe) given how popular it was.
• Build a brief weather contingency into the timeline so any indoor move (even a fast one) has a pre-planned flow.
• Add a small buffer to the dinner service window to keep things running on schedule.

Thank you for letting us be part of such a wonderful day!

# Internal Vendor Scorecard — Harper–Lee Wedding (June 14)

**Caterer**

• Delivered well: Food quality excellent; guests specifically praised it. Executed the added late-night taco station successfully.
• Issues: Dinner service ran ~20 minutes slow.
• Book again? Yes with conditions (address service pacing on next contract).

**DJ**

• Delivered well: Read the room well; kept the dance floor full all night.
• Issues: None noted.
• Book again? Yes.

**Florist**

• Delivered well: Finished all florals on time despite the delay; final result not flagged as an issue.
• Issues: Arrived 45 minutes late.
• Book again? Yes with conditions (confirm arrival buffer/time commitments for next event).

**Rentals**

• Delivered well: [planner to assess — no positive noted beyond general delivery]
• Issues: Two chairs missing at pickup; rental deposit refund pending resolution.
• Book again? [planner to assess]

**Bar Service**

• Delivered well: Staff were friendly.
• Issues: Under-ordered the signature cocktail, ran out by 9pm.
• Book again? Yes with conditions (revise ordering quantities for signature drinks).

Subject: A Beautiful Day — Recap & A Few Next Steps for the Harper–Lee Wedding

Hi [Client name],

It's been such a joy reflecting on your wedding day — thank you for trusting us to help bring it to life! I've attached your full post-event recap, including highlights and a budget summary.

A few outstanding items to flag:

• Final catering invoice is due June 28 — [owner to confirm, likely caterer direct or through us].
• Your photo gallery is expected in about 6 weeks.
• Your rental deposit refund is pending resolution of two missing chairs from pickup — we're following up on this and will update you by [date].

It was wonderful watching your ceremony, the sunset photos, and that packed dance floor all night. If you have a moment down the road, we'd love a short review or testimonial about your experience — it helps us so much and would mean a lot.

Congratulations again to you both!

Warmly, [Your name] [Company]